Expectations for Conference Participation

All conference participants are expected to attend and register for the conference.  As a conference registrant you are subject to the ACJS Code of Ethics.

Paper Presentations

• your paper/study will be complete for the presentation.
• your paper will be submitted to the Panel Chair approximately 7 days prior to the conference.
• you will have copies of your paper/presentation available for the audience.
• your presentation will be well prepared and professionally presented.
• your presentation will be approximately 15 to 20 minutes in length.

Chairing a Panel

• you will review the papers submitted to you before the panel.
• you will determine the time available to each presenter.
• you will keep presenters to their allotted time during their presentation.
• you will allow time for and monitor the question and answer period.
• you will notify the Association Manager (manager@acjs.org) of presenters who do not appear for the panel so that their presentation can be removed from the final program that will be posted to the ACJS website.
• you will complete the Chair Reporting Form and submit it as directed on the form.

Presenting in the Research & Pictorial Showcase

• you will fully create and prepare a poster for presentation.
• you will put up your poster at the allotted time.
• you will be present during the period designated for the Research Showcase.
• you will have contact information available at the site of your poster.

Roundtable Presentations

• discussants in a roundtable should represent diverse opinions.
• where possible, the discussants should come from different institutions/agencies.
• the convenor is responsible for setting the agenda so that discussants can be prepared.
• the convenor should state the agenda at the beginning of the session and facilitate and moderate the discussion.

Exhibit Hall

• conference attendees are encouraged to spend time in the Exhibit Hall.
• conference attendees are encouraged to take the opportunity to review books and other publications/materials provided by our exhibitors.  Please do not take materials from the exhibit hall unless the exhibitor indicates that the materials are available. 
• instructors who desire examination copies of books for possible use in the classroom should use the procedure requested by exhibitors.  Examination copies are provided as a professional courtesy-strictly for review for possible use in the classroom.
• conference attendees are encouraged to show their appreciation to our exhibitors who provide a great service to ACJS and conference attendees.

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